Star Production

Ask about their experience with similar event sizes, their vendor network, how many events they manage simultaneously, their communication style, their emergency protocol, and request references.

For full-service planning, hire 10–12 months before the wedding. For partial planning, 6–8 months out. Day-of coordinators can be booked 2–4 months in advance, though earlier is better.

Experienced planners know market rates, have vendor relationships that may yield discounts, prevent costly mistakes, and help allocate your budget effectively. Their fee often pays for itself in savings.

Scope of services, timeline of deliverables, number of planning meetings, event-day hours, assistant staff, communication expectations, payment schedule, cancellation policy, and liability coverage.

On the day, the planner manages the timeline, coordinates vendor arrivals, handles last-minute changes, resolves emergencies, cues speeches and events, and ensures the couple enjoys their day stress-free.