Question 1

Should I rent or buy event equipment?

Accepted Answer

Renting is almost always better for a one-time event: no storage needed, professional-grade gear, and installation included.

Question 2

What equipment is needed for an outdoor event?

Accepted Answer

A tent or structure, flooring, standalone lighting, a power generator, heating or ventilation, and portable restrooms if the venue lacks them.

Question 3

How do I coordinate equipment with the reception venue?

Accepted Answer

Share venue floor plans with the provider, arrange a technical site visit, and agree on installation times with the venue.

Question 4

Do I need insurance for rented equipment?

Accepted Answer

Yes, check your coverage. Most providers include basic insurance, but a deposit is usually required.

Question 5

What are the power requirements for an event?

Accepted Answer

Sound, lighting, catering, and entertainment draw significant power. A technician assesses the wattage needed and arranges a backup generator.